Privacy Policy

This policy is in addition to the Oxford LARP Society Data Protection Policy.

• Your out-of-character (OC) name (see below)
• Your out-of-character (OC) email address (i.e. the one which you receive in-game emails to, listed as “Email” on the “update profile” page)
• Your in-character (IC) email address (i.e. the one of the form *@season.oxfordlarp.com)
• User generated content, which includes:
  • Your edits to the wiki
  • Your emails sent via the IC system.
  • Your emails to the GM email address

• I will display the OC name that you provide to us on your in-character bio page, on your userpage, and on the “Player Characters” page (for players) and “GM, Crew and NPCs” page (for crew). This will be visible to anyone who looks at the wiki.
  • By default, this will be displayed and stored on-wiki as your given name, plus the initial of your family name (e.g. Isla H).
• Email or Discord message GM Isla if you wish to change how your name is displayed.

• Your IC email will be visible to everyone on your bio page. However, only people with a wiki account (i.e. players, crew and the GM) can send emails to this IC email.
• Any emails which are sent to an IC email address are visible to GM Isla.
• Any emails sent to an IC email address will appear to come from an IC email address. Your OC email address is not exposed when sending to an IC email.
  • However, other metadata on your OC email address (e.g. the name which is associated with it in the email header) may be visible to the recipient.
  • Emails cannot be sent to IC email addresses (other than to the GM) from other email addresses.
• Your OC email is visible to GM Isla, as this is required to administer your wiki account. It is not visible to players, even when you send email from this address through the IC system.
• You may change your email addresses at any time by clicking the “Update Profile” link while logged in (top-right of the page).
• An email address is required for the account to exist. Once the game is over, you may change this to an invalid or non-existent address if you wish to keep the ability to log in, but do not wish your OC email address to be stored. This will prevent you from being contacted via the IC email system.
  • Do not do this during the game. This will result in you no longer having access to the IC email system, which is required to play.
  • Note this will also prevent you from recovering your account if you forget your password.
• Do not change your email address to ANY IC address. This breaks the wiki.
• The GM will use your email addresses only for game related purposes and will not disclose them to anyone else.
• When setting up your account, the GM will set your email address to be the one supplied in the character creation form.

• This section covers your edits to the wiki, and your emails via the IC system.
• Edits to any page in your userspace (pages with a URL containing /user:[your account name]:, including Turnsheets) are visible only to you, GM Isla, and the administrator of the wiki servers.
• Edits to pages in the playground (/playground:playground, and other pages with a URL containing /playground:) are visible to everyone.
• In the event that you are able to edit other pages, I will inform you who has access (which will always be at least you, GM Isla, and the administrator of the wiki servers)
• In the event that your personal data is disclosed in such edits and you wish it to be removed, inform the GM.
  • I will, at the soonest opportunity, disable the revision history on all pages (and edit out the data if this has not yet been done), which will limit visibility only to the GM.
  • I will then contact the administrator of the wiki servers to delete the revision(s) containing personal data.
  • Revision history will be re-enabled once the revision(s) have been deleted.
• If you wish the GM team to delete an email which contains personal data, then email the GM team.
• If another player requests that you delete an email which they have sent to you, then you should honour this request.
• Please do not use the IC email system for OC communication which is not relevant to the game.

• By default, your account will remain active once the game is over.
• If you wish us to delete your account once the game us over, then email the GM team and all records and material held about you will be deleted. This does not include game-related documents such as Turnsheets and userpages which do not identify you OC.
• If this occurs, you will no longer have access to your userpage, Turnsheets, or to any pages restricted to logged-in users.
• A wiki account is required to play the game.

The person responsible for enforcing this policy is Isla H. She can be contacted via email at gm@season.oxfordlarp.com.